Shenandoah University Academic Integrity Code

I.Introduction

Shenandoah University’s mission statement is to educate and inspire individuals to be thinkers, lifelong learners, and ethical, compassionate citizens. To fulfill the University’s mission, it is important to uphold the principles of academic integrity on campus. The concept of academic integrity may be defined in a variety of ways; however, at this University, the Academic Integrity Code prohibits lying, stealing and cheating. All students enrolled in courses at Shenandoah University must be held to the rigorous standards of academic honesty to ensure the attainment of knowledge necessary to become ethical and compassionate citizens who can make responsible contributions to their community and career. The guidelines for academic integrity are outlined in the following Academic Integrity Code.

Undergraduate and graduate students, faculty and staff are responsible for upholding the Academic Integrity Code, being aware of the University’s Academic Integrity Code procedures, and reporting all violations of the Academic Integrity Code in a timely manner. Ignorance is not an acceptable defense for failing to follow the Academic Integrity Code.

The University Cabinet shall recommend all non-editorial changes to this Academic Integrity Code to the Board of Trustees for approval, upon consideration of said changes by each of the Student Government Association, the Faculty Senate and the Academic Cabinet. Proposed changes should be shared with Student Government and Faculty Senate for any comment from those bodies by their representatives to the University Cabinet, at the time the University Cabinet considers the changes to the Academic Integrity Code. The President may make editorial changes.

II.Overview of Academic Integrity Code Procedures

Alleged violations of the Academic Integrity Code can be reported by a student, staff or faculty member/course coordinator/ instructor, but once an alleged violation is reported, the case should be resolved (a decision is rendered and if necessary, sanctions are imposed) within thirty (30) business days, unless there are extenuating circumstances. The Academic Integrity Code process allows for alleged violations related to a specific class to be handled by the Faculty Reporter as defined in Article VI.

Alternatively, the Faculty Reporter may seek assistance to resolve alleged violations by requesting an Academic Integrity Meeting. Accused Students, who have been found responsible previously of violating the Academic Integrity code, will be required to attend an Academic Integrity Hearing Board, the highest level of this Academic Integrity code process, for any subsequent charges. Accused Students found responsible of violating the Academic Integrity Code may appeal decisions and/or sanction(s), but the last level of appeal is the Academic Integrity Hearing Board.

III.Terms and Definitions

• Accused Student: The student alleged to have committed a violation of the Academic Integrity Code.
• Faculty Reporter: A faculty member, course coordinator, or instructor, who has knowledge of an alleged Academic Integrity Code violation, or is making an accusation on behalf of a student reporter.
• Student Reporter: A student who has knowledge of an alleged Academic Integrity Code violation. A student must notify a faculty member, course coordinator, instructor, or Academic Integrity Representative of the alleged violation.
• Advocate: Another member of the University community, an employee or student, who is not a lawyer or a relative and will act as a resource for the Accused Student, Faculty Reporter or Student Reporter. An advocate may be present with the Accused Student, Faculty Reporter or Student Reporter at any point of time during the Academic Integrity Code process. During the Accused Student - Faculty Reporter meeting or the Academic Integrity meeting, the advocate may only consult with the Accused Student, Faculty Reporter or Student Reporter. During the Academic Integrity Board Hearing, the advocate may assist the Accused Student in providing evidence and statements.
• Witness: Any person who has knowledge relevant to the alleged violation.  Character witnesses are not permitted.  A person who serves as a witness may not serve in any other capacity during the hearing (e.g. advocate).  Witnesses shall be present only during their own testimony and must agree to participate at designated date/time of the AIR meeting or the Academic Integrity Hearing Board.
• Sanction: A measure imposed in response to an Academic Integrity Code violation (or an alleged Academic Integrity Code violation) such as a grade reduction in a course or assignment.  See section 3.3 for more examples.  A faculty member may not impose a sanction without following the procedures of this Code.
• Academic Integrity Director:  The Academic Integrity Director is a full-time faculty member appointed by the Provost for Academic Affairs for a two (2) year term to serve as the Chair of the Academic Integrity Hearing Board proceedings, provide education and training to faculty and students regarding the Shenandoah University Academic Integrity Code and principles of academic integrity, and will provide guidance to Accused Students, Faculty Reporters, Student Reporters, Academic Integrity Representatives, and members of the Academic Integrity Hearing Board. 
• Academic Integrity Representatives: Academic Integrity Representative(s) are full- time faculty members appointed by the Dean or Director for a three (3) year term to oversee the Academic Integrity Meeting and provide guidance to the Accused Student, Faculty Reporter and Student Reporters each year. Each College/School/Division should have at least two (2) Academic Integrity Representatives and one (1) alternate.
• Academic Integrity Meeting: A meeting to hear evidence and testimony of the Accused Student, Faculty Reporter and Student Reporter by at least one Academic Integrity Representative. The Academic Integrity Meeting involves the Academic Integrity Representative(s) and student. The Faculty Reporter must be present at the Academic Integrity Meeting unless the Accused Student specifically requests that the Faculty Reporter not be present. In addition, advocates for the Accused Student, Faculty Reporter and Student Reporter, witnesses, and others with pertinent information may be present.
• Convening Officer: Full-time faculty members appointed by the Office of the Provost who are responsible for investigating, collecting evidence and ensuring that all Academic Integrity Hearing Board hearing proceedings are followed. The Office of the Provost will appoint six (6) faculty members in three (3) year staggered terms. When there is need to convene an Academic Integrity Hearing Board, the Office of the Provost will randomly select a Convening Officer from this pool.
• Academic Integrity Hearing Board: A body of five (5) voting members that hears cases not resolved at a previous stage or cases involving students who have been found responsible of a previous Academic Integrity Code violation. The Academic Integrity Hearing Board is comprised of the Academic Integrity Director (chair), a Convening Officer, one (1) faculty member from a pool of potential members of the Academic Integrity Hearing Board, and two (2) undergraduate or graduate students from a pool of potential members of the Academic Integrity Hearing Board. Membership of the Academic Integrity Hearing Board will be chosen from the pool of faculty and students in the corresponding academic level (undergraduate or graduate), but from a different School, Program, or Division of study as the Accused Student.

Violations

• Cheating: Selling, giving, receiving, or attempted submission of unauthorized assistance or advantage in academic work, or any attempt thereof. Examples of cheating include, but are not limited to: unauthorized talking, signs, text messages, gestures from another student during assessments, quizzes, or examinations; the unauthorized use of past quizzes, examinations, papers, study aids, notes, books, data, or other information; looking at another student’s assignment, quiz or examination. An assignment is any academic work, required or voluntary, submitted to an instructor for review or academic credit or any work, required or voluntary, submitted for use in a University-sponsored or other publication or in conjunction with a University-sponsored event or activity.
• Plagiarism: Presentation, oral or written, or copying of the language, structure, ideas, facts, data, or thoughts of another person without proper acknowledgment, or submitting purchased work, or misrepresenting another’s work as one’s own. Examples of plagiarism include, but are not limited to: copying a passage straight from an article, website, or book into a paper without quoting or explicitly citing the source, rewording someone else’s work and using it as one’s own work, or submitting an assignment that has previously been submitted at this University or at another institution for academic credit in a current course.
• Falsification: Willful and knowing representation of an untruth uttered or presented verbally, electronically, or in writing, as well as any form of deceit or fraud in an oral or written statement relating to academic or clinical work. Examples of falsification include, but are not limited to: lying to administration or faculty members regarding academic work; falsification of patient record, physician order, or patient billing; misrepresenting a reference; falsification of data or a citation; tampering with any University paper or electronic record by mutilation, addition, deletion or forgery; registration irregularity including violation of registration procedure designed to gain an advantage over other students; falsification of attendance records; false reason for being absent or late for quizzes, examinations, or written or clinical assignment; taking a quiz or examination or completing an assignment in the place of another student; obstructing an investigation or hearing due to falsification; or lying to the Academic Integrity Hearing Board during investigations and hearings.
• Tampering with records: Alteration or unauthorized possession of University records or any attempt thereof. University records include, but are not limited to: grade reports, transcripts, computerized records, examinations, papers, registration, and attendance reports.
• Forgery: Imitating or counterfeiting of any academic or clinical document, signature, or authorization.
• Withholding information: Failure to inform Academic Integrity Representative(s), the Academic Integrity Hearing Board or faculty members of any and all information concerning academic integrity code violations.
• Breach of confidence: As all processes investigating a violation of the academic integritycode are confidential, any inappropriate disclosure of information pertaining to a potential academic integrity code violation, including information discussed within the Academic Integrity Meeting and Academic Integrity Hearing Board, is considered to be a breach of confidence.
• Academic theft: Unauthorized removal or mutilation of academic material, which may deprive or prevent others from having equal learning opportunities. Such materials include, but are not limited to: print, film, tape, scores, recordings, classroom or lab supplies, and electronic database.

Sanctions

The Faculty Reporter, Academic Integrity Representative(s) or Academic Integrity Hearing Board will recommend and impose sanction(s) that they believe are appropriate to the violation. The Faculty Reporter has control over his/her classroom, and therefore can recommend sanctions only related to his/her course. Sanctions imposed by the Faculty Reporter can be modified by the Academic Integrity Representative(s) or the Academic Integrity Hearing Board (if applicable). Sanctions are not limited to those listed in this document; however, any sanctions developed outside of this document should not violate the Accused Student’s rights. Committing additional violations will result in more severe sanctions.

The Faculty Reporter, Academic Integrity Representative(s), or Academic Integrity Hearing Board will consider the following criteria in determining if and how the sanctions are to be applied:

1) whether a violation of the academic integrity code has occurred;
2) whether the violation was committed purposely, willingly and with the knowledge of the accused;
3) whether the Accused Student has a prior academic integrity code violation (only applicable to the Academic Integrity Hearing Board).

Imposed sanction(s) will include mandatory Academic Integrity Probation for the remainder of his/ her education at the University. The Office of the Provost will maintain the list of students on academic integrity probation. In addition, all students found responsible will receive a letter of reprimand from the Office of the Provost.

Additional sanction(s) may include, but are not limited to, the following:

• Notation on Transcript: Notation of academic integrity code violation on the student’s transcript. The notation will indicate that the student is on “Academic Integrity Code Probation.” If noted on the student’s transcript, it will remain on the transcript until the student’s departure from the University, at which time the student may appeal to the Registrar’s Office for it to be removed.
• Loss of Academic Credit: Assignment of any grade up to and including no credit on an affected assignment, quiz, examination or course. Also assignment of a grade up to and including failure in all courses in which the student is enrolled at the time of the violation. Academic Integrity Code cases resulting in failure in the course will be noted on the student’s transcript. This notation will remain on the student’s transcript until departure from the University, at which time the student may appeal to the Registrar’s Office for it to be removed.
• Suspension from the Course or University: Suspension from the course and/ or University may take effect either during the term in which the violation occurred or at the conclusion of the term in which the violation occurred. It may also be recommended that the student receive failing grades in any or all of the courses in which the student was enrolled at the time of violation. The Provost will decide the time period for the suspension.
• Dismissal from the University: Dismissal of a student from the University (with or without the possibility for re-application). Academic integrity code cases resulting in dismissal from the University will be noted on the student’s transcript.
• Temporary or permanent loss of facility or campus privileges, visitation, housing or parking.
• Community service.
• Revocation of awarded certificate or degree.

IV.Rights and Responsibilities of the Accused Student

1. Rights of the Accused Student

1. To be considered not responsible until proven responsible.
2. To be accompanied by a single advocate of his/her choice from the University, an employee or student, who is not a lawyer or a relative.
3. To seek guidance from his/her advocate and expect all such conversations to be kept in confidence.
4. To speak on his/her own behalf or to refuse to do so.
5. To review evidence pertaining to the alleged academic integrity code violation at the time of the Accused Student-Faculty Reporter Meeting and prior to the Academic Integrity Meeting or Academic Integrity Hearing Board hearing.
6. To receive a new and separate hearing for each charge, which cannot be held at the same time as another hearing. Discovery of multiple violations at the same time by a single reporter may be treated as one charge.
7. To request that any persons with information pertinent to the case to be called forward to speak.
8. To receive notification of the date, time, location and membership of the Academic Integrity Meeting or Academic Integrity Hearing Board hearing no later than two (2) business days prior to the assigned meeting or hearing.
9. To call into question the impartiality of any of the Academic Integrity Representative(s) or Academic Integrity Hearing Board members no later than one (1) business day before the Academic Integrity meeting or Academic Integrity Hearing Board. Failure to do so waives that right, except if proven that the information was found afterwards.
10. To be present and receive notification of the Academic Integrity Meeting or Academic Integrity Hearing Board’s decision.
11. To request that the Faculty Reporter not be present at the Academic Integrity Meeting or during the rendering of the decision (and sanctions) at the Academic Integrity Hearing Board.
12. To appeal a decision of a Faculty Reporter to the Academic Integrity Representative(s).
13. To appeal the decision of the Academic Integrity Representative(s) to the Academic Integrity Hearing Board.
14. To contest the contents of the Letter of Reprimand sent from the Academic Integrity Director. 

2. Violation of the Accused Student’s Rights

If the Accused Student feels that his/her rights, as described in Article IV, Section 4.01, have been violated, he/she should file a written appeal (in hardcopy or electronically) to the Provost within two (2) business days from when the student is notified of the decision from the Accused Student-Faculty Reporter Meeting, Academic Integrity Meeting, or Academic Integrity Hearing Board. Any purported violation of rights will be reviewed by the Provost, and any proven violation of rights may result in the following:

• A new Academic Integrity Representative (AIR) meeting scheduled with a new AIR.
• A new Academic Integrity Hearing Board comprised of alternative faculty, student members and convening officer.
• Dismissal of charges.
• Other actions as deemed appropriate by the Provost.

3.Responsibilities of the Accused Student

A student accused of an academic integrity code violation has the responsibility to participate in the academic integrity code process. If a good faith effort is made to involve the student in the process, including but not limited to a letter and and/or email, and the student fails to respond and/or participate, the alleged violation will move forward with a decision and sanctions, if applicable, being rendered based on existing evidence.

4.End of Semester and Graduation Policy

If a student is accused of an academic integrity code violation for which a decision has not yet been rendered, the Faculty Reporter will assign the grade of Incomplete (‘I’) for the course. The grade will be reassigned once a decision is rendered on the academic integrity code violation. If a student has met all other graduation requirements, but has been accused of an Academic Integrity Code violation for which a decision has not yet been rendered, he/she has the right to participate in the graduation ceremony. The student will not be granted a degree or receive a diploma until a decision is rendered on the Academic Integrity Code violation.

5.Summer Sessions

Alleged Academic Integrity Code violations occurring between spring commencement and the first day of fall semester classes should be resolved within the thirty (30) day time period proposed for the Academic Integrity Hearing Board procedure whenever possible. If an Accused Student- Faculty Reporter Meeting and/or Academic Integrity Meeting cannot be convened within the 30 day time period, the violation may be heard when the fall semester begins. Appeals requested during this period will be heard by the Academic Integrity Hearing Board when the fall semester convenes.

6.Withdrawal from the Course

Students may withdraw from a course in which an Academic Integrity Code violation is currently being investigated. Withdrawal from a course in which an academic integrity code violation is being investigated in no way precludes any part of the Academic Integrity Code process, nor does it void any resulting sanctions.

If the student withdraws from a course in which he/she is being accused and is later found responsible, the registrar can reverse the withdrawal. If the course has ended, the Academic Integrity Code violation investigation will continue until resolved. In the case where a student has been found responsible of an Academic Integrity Code violation and a course grade has already been assigned and the sanction involves the course grade, the registrar can reverse the course grade.

V.Rights and Responsibilities of the Student Reporters and Faculty Reporters

1. Rights of the Student Reporter:

• To have any report of a violation acknowledged by the Faculty Reporter or an Academic Integrity Representative.
• To have his/her name kept confidential from any persons not involved in the academic integrity code process.
• To be accompanied by a single advocate from the University, an employee or student, who is not a lawyer or a relative.
• Responsibilities of the Student Reporter.
• To follow and obey all policies and procedures of the academic integrity code.
• To cooperate with all investigations and proceedings related to the academic integrity code
• To give honest and accurate testimony.
• To report any threats, harassment, retaliation, or intimidation to the Office of the Provost.
• To keep confidential all matters pertaining to the case.

2. Rights of the Faculty Reporter:

• To have any report of a violation acknowledged by an Academic Integrity Representative.
• To be accompanied by a single advocate of his/her choice from the University who is not a lawyer or a relative.
• To be involved in the Academic Integrity Code process and to receive notification of the outcome of an academic integrity code violation.
• To assign a grade of Incomplete (‘I’), if applicable, to an accused student until a decision is rendered on the Academic Integrity Code violation.
• To recommend sanction(s) and receive notification of any sanction(s) that have been modified by the Academic Integrity Representative or Academic Integrity Hearing Board.

3. Responsibilities of the Faculty Reporter:

• To follow and obey the Academic Integrity Code policy.
• To cooperate with all investigations and proceedings related to the academic integrity code.
• To report any threats, harassment, retaliation, or intimidation to the Office of the Provost.
• To keep confidential all matters pertaining to an Academic Integrity Code violation.
• To participate in the role of the Faculty Reporter, if also an Academic Integrity Representative, and to notify another Academic Integrity Representative that an alternate Academic Integrity Representative needs to be appointed for the hearing.

VI.Academic Integrity Code Procedures

1. Accused Student-Faculty Reporter Meeting

Initiation of the Accused Student-Faculty Reporter Meeting

• The Faculty Reporter may handle the charge independently. Or, the Faculty Reporter may seek assistance to resolve an alleged violation through an Academic Integrity Meeting.

Procedure

• Student Reporter - If a student has knowledge of an alleged Academic Integrity Code violation, he/she must notify the faculty member/course coordinator/instructor of the course in which the violation occurred. Alternatively, the Student Reporter should contact one of the Academic Integrity Representative(s) if the alleged violation is related to more than one course or to the program of study.
• Faculty Reporter - If a faculty member has knowledge of an alleged violation of the Academic Integrity Code or is making an accusation on behalf of a Student Reporter, then the Faculty Reporter will conduct a private meeting with the accused student and present full evidence of the alleged violation. The Faculty Reporter may consult with an Academic Integrity Representative prior to a meeting with the accused student to discuss the incident and obtain advice. At the meeting with the Faculty Reporter, the Accused Student will be informed of his/her rights and the academic integrity code process. The Accused Student will be given two (2) business days to respond to the accusation and evidence presented by the Faculty Reporter.

Decision

Once all evidence has been disclosed and the Accused Student has responded to the accusation/evidence, a decision will be rendered by the Faculty Reporter.

• Not Responsible: If the Faculty Reporter feels that an academic integrity code violation did not occur or the evidence is not sufficient to support the alleged violation, the charges against the Accused Student will be dismissed. The Faculty Reporter will take no further action.
• Responsible: If the Faculty Reporter feels that an academic integrity code violation did occur, he/she will contact the Office of the Provost to determine if the Accused Student has a prior violation of the Academic Integrity Code.  If the Accused Student does have a previous violation of the academic integrity code, he/she will be required to attend an Academic Integrity Hearing Board (See Article VI, Section 6.03).  If the student has no prior violations, the Faculty Reporter will propose appropriate sanction(s) related to the course based on the nature and severity of the violation. The student will have two (2) business days to accept or not accept the decision and/or sanction(s).

If the Accused Student ACCEPTS the decision and sanction(s), the Faculty Reporter and Accused Student will complete the Academic Integrity Code Violation Report Form, or the Faculty Reporter may complete and sign the form him or herself, and email to the student who will sign the Form and return to the Faculty Reporter. The Faculty Reporter will deliver all paperwork to the Office of the Provost. The Faculty Reporter should not impose the sanction(s) until he/she receives notification of approval from the Office of the Provost. Upon receipt of the paperwork, the Office of the Provost will check if the Accused Student has previous violations of the academic integrity code. If the Accused Student has no previous violations, the agreed upon sanctions related to the course will be confirmed with and imposed by the Faculty Reporter. The Office of the Provost also will impose Academic Integrity Code probation and decide if additional sanctions are necessary (e.g., notation on transcript). The student will receive a Letter of Reprimand from the Office of the Provost summarizing the charge, plea, evidence, and sanctions.  The student has two (2) business days following receipt of the letter to contest the contents of the Letter.  All students found responsible for the first time of an Academic Integrity violation are required to meet with the Academic Integrity Director. The appropriate Dean and academic advisor will be notified of the violation. Access to the records of the proceedings will be in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and University policy.  It may be interpreted to administrative officers and faculty at this university who have legitimate educational interests.

If the Accused Student DOES NOT ACCEPT the decision and/ or sanction(s), he/she will be informed that the case will be heard by an Academic Integrity Representative. The Faculty Reporter and Accused Student will complete and sign the Academic Integrity Code Violation Report Form, or the Faculty Reporter may complete and sign the form him or herself, and email it to the student who will sign the form and return it to the Faculty Reporter. The Faculty Reporter will deliver all paperwork to a designated Academic Integrity Representative. The Faculty Reporter should not impose the proposed sanction(s) until the case is resolved.

2.Academic Integrity Meeting

Initiation of the Academic Integrity Meeting.

• The Faculty Reporter or the Academic Integrity Director will contact one of the designated Academic Integrity Representatives for the college/school/program if the Accused Student does not accept the decision from the Accused Student- Faculty Reporter Meeting or the Faculty Reporter would like assistance with determination of sanction(s). If an AIR cannot be obtained from the accused students’ college/school/program, a different college/school/program will be solicited for assistance.  No sanction should be imposed by the Faculty Reporter until the Office of the Provost notifies him/ her.

Procedure

• The Faculty Reporter or the Academic Integrity Director will provide the Academic Integrity Representative(s) with all evidence pertinent to the alleged violation. The Academic Integrity Representative(s) will contact the Office of the Provost to determine if the Accused Student has been found responsible previously of an academic integrity code violation. If the Accused Student has been found responsible of a previous academic integrity code violation, then the Accused Student MUST go to the Academic Integrity Hearing Board (See Article VI, section 6.03) and the Office of the Provost will notify the Accused Student and Faculty Reporter. If the Accused Student has not been found responsible previously, the Academic Integrity Representative(s) will set up a date, time, and location for the Academic Integrity Meeting and notify the Accused Student and Faculty Reporter with the information no later than two (2) business days prior to the meeting time.
• Prior to the Academic Integrity Meeting, the Academic Integrity Representative(s) will investigate the violation, gather any pertinent information from witnesses, obtain testimony from the Accused Student, if applicable, and consider possible sanctions in consultation with the Faculty Reporter. The Academic Integrity Representative(s) will consider any requests by the Accused Student for witnesses to testify on his/her behalf if notified prior to the scheduled meeting.
• The Academic Integrity Meeting will involve the Academic Integrity Representative(s), Accused Student, and Student Reporter (if applicable). The Faculty Reporter may attend the meeting unless the Accused Student specifically requests that the Faculty Reporter not be present. Advocates for the Faculty Reporter, Student Reporter and Accused Student, witnesses, and others with pertinent information may be present. At the meeting, the Academic Integrity Representative(s) will review the Accused Student’s rights and present the alleged violation(s) and evidence, as well as the possible sanction(s). The Accused Student will be asked to submit a plea, responsible or not responsible, and have the opportunity to respond to the alleged charge(s) and evidence.

Decision

The Academic Integrity Representative(s) will hear all of the evidence and determine if a violation has occurred, independent of the Accused Student, Faculty Reporter and Student Reporter (if applicable). When a decision has been made, the Academic Integrity Representative(s) will notify the Accused Student and Faculty Reporter.

• Not Responsible: If the Academic Integrity Representative(s) feels that an academic integrity code violation did not occur or the evidence is not sufficient to support the alleged violation, the charges against the Accused Student will be dismissed. The Academic Integrity Meeting Form should be completed and signed by the Academic Integrity Representative(s) and Accused Student. The Academic Integrity Representative(s) will deliver all paperwork to the Office of the Provost.
• Responsible: If the Academic Integrity Representative(s) finds evidence supporting a violation, the Accused student will be notified of the sanction(s). If the sanction(s) proposed by the Faculty Reporter are modified, the Academic Integrity Representative will address these changes with the Faculty Reporter. The Accused Student will have two (2) business days to accept or not accept the decision and sanctions.

If the Accused Student ACCEPTS the decision and sanctions, the Academic Integrity Representative(s) and Accused Student will complete the Academic Integrity Meeting Form, or the Academic Integrity Representative may complete and sign the Form him or herself, and email it to the student who will acknowledge and sign the Form and return to the Academic Integrity Representative.  The Academic Integrity Representative(s) will deliver all paperwork to the Office of the Provost. The Faculty Reporter should not impose the proposed sanction(s) until notified by the Office of the Provost. Upon receipt of the paperwork, the Office of the Provost will confirm the decision and sanction(s) with the Faculty Reporter. The Faculty Reporter will impose the sanction(s) related to his/her course.

The Office of the Provost also will impose academic integrity probation and decide if additional sanctions are necessary (e.g., notation on transcript).  The student will receive a Letter of Reprimand from the Office of the Provost summarizing the charge, plea, evidence, and sanctions.  The student has two (2) business days to contest the contents of the Letter.  The appropriate Dean and academic advisor will be notified of the violation. Access to the records of the proceedings will be in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and University policy.  It may be interpreted to administrative officers and faculty at this university who have legitimate educational interests.

If the Accused Student DOES NOT ACCEPT the decision and sanctions, the Academic Integrity Representative(s) and Accused Student will complete the Academic Integrity Meeting Form, or the Academic Integrity Representative may complete and sign the Form him or herself, and email it to the student who will acknowledge and sign the Form and return to the Academic Integrity Representative.  The Academic Integrity Representative may complete and sign the form him or herself, and email to the student who will sign and return to the Academic Integrity Representative. The Academic Integrity Representative(s) will deliver all paperwork to the Office of the Provost. The Faculty Reporter should not impose the proposed sanction(s) until the Academic Integrity Hearing Board resolves the case.  Upon receipt of the paperwork, the Office of the Provost will select members of the Academic Integrity Hearing Board. The Office of the Provost will contact the Accused Student and Faculty Reporter regarding their rights and responsibilities.

3.Academic Integrity Hearing Board

• Initiation of the Academic Integrity Hearing Board Process. When an Accused Student appeals a decision of the Academic Integrity Meeting or is required to attend an Academic Integrity Hearing Board, the Office of Academic Affairs will randomly choose a Convening Officer and the student and faculty members of the Academic Integrity Hearing Board from pre-selected faculty and student pools. Once it has been determined that the Academic Integrity Hearing Board is required, a hearing will be scheduled. The Office of the Provost will notify the Faculty Reporter and Accused Student of the scheduled date, time, location and membership of the Academic Integrity Hearing Board no later than two (2) business days prior to the scheduled meeting.
• Composition of the Academic Integrity Hearing Board. The Academic Integrity Hearing Board will be composed of the Academic Integrity Director (chair), the Convening Officer, one (1) faculty member from a pool of potential members of the Academic Integrity Hearing Board, and two (2) undergraduate or graduate students from a pool of potential members of the Academic Integrity Hearing Board. Membership of the Academic Integrity Hearing Board will be chosen from the pool of faculty and students in the corresponding academic level (undergraduate or graduate), Individuals chosen for the Academic Integrity Hearing Board must recuse themselves from hearing a particular case if they feel that they cannot in good conscience act impartially.
  • The pool of potential members for faculty will be composed of two (2) faculty members from each School, Program, or Division, who are appointed by their Dean/Director for a three (3) year term. The pool of potential members for students will be composed of three (3) students from each School, Program, or Division. Undergraduate Schools, Programs, or Divisions will choose undergraduate students and graduate Schools, Programs, or Divisions will choose graduate students. Prospective students must have a G.P.A. of 3.0 or greater, be in good academic standing and have completed at least two (2) semesters (for undergraduate students) or one (1) semester (for graduate students) at Shenandoah University in order to serve on the Academic Integrity Hearing Board.
  • When there is a need to convene, whenever it is reasonably practical, undergraduate students and faculty will be chosen to participate in cases involving an undergraduate student, and graduate students and faculty will be selected to participate in cases involving a graduate student.  In circumstances where meeting the above conditions would substantially delay the scheduling of an Academic Integrity Hearing Board, this requirement may be waived.

Procedure

• Confirmation and Notification. The Office of the Provost will prepare and send a notification letter to the Accused Student, which includes:
  • The date the alleged violation occurred, possible sanction(s), an explanation of the Accused Student’s rights, and the right to have an advocate from within the University (see Section IV for student’s rights; see Section III for advocate’s role).
  • The date, time, and place of the Academic Integrity Hearing Board, as well as the membership of the Academic Integrity Hearing Board.
  • Information as to when the Accused Student can receive a copy of the alleged violation and evidence pertaining to the allegation.
  • A statement that ignorance of the academic integrity code is not a legitimate defense.
  • An explanation that the Academic Integrity Hearing Board will begin an inquiry phase consisting of an investigation and a contesting of the facts.
• Investigation
  • The Convening Officer will collect and review existing evidence and gather any additional evidence from the Accused Student, the Faculty Reporter, the Student Reporter (if applicable), and any other pertinent individuals.
  • The Convening Officer will compile a summation of the evidence and determine the individuals who may be called for testimony during Academic Integrity Hearing Board. Copies of the summation of evidence and list of individuals who may be called for testimony will be made available to the accused student and faculty reporter no later than two (2) business days prior to the hearing.
  • When the investigation is concluded, no new evidence may be considered without the approval of the Convening Officer prior to the start of the Academic Integrity Hearing Board.

Academic Integrity Hearing Board

• The Academic Integrity Hearing Board hearing will occur in closed proceedings and will be recorded. During the hearing, all Academic Integrity Hearing Board members, the Faculty Reporter, the Accused Student, and any advocates will be present. Witnesses will be called for testimony only and will not remain present for the entire duration of the hearing.
• Each Academic Integrity Hearing Board member will be given a copy of the evidence at the onset of the hearing. The Academic Integrity Director will first call the proceedings to order, officiate over the court and explain the rights of the Accused Student, the possible sanction(s) if found in violation of the academic integrity code, and reconfirm the plea that has been entered by the Accused Student.
• If the plea has not changed, the Faculty Reporter will first present his/her charge(s) against the Accused Student. Next, the Accused Student will have the opportunity to respond to the charge(s) and evidence. The Convening Officer will conduct and coordinate the presentation of all evidence and testimony before the court. No new evidence may be introduced during the hearing by the investigators or the Accused Student.
• The Academic Integrity Hearing Board members may ask questions of each witness. In addition, the Accused Student or his/her advocate will have the right to question all witnesses as they are called by the Convening Officer, and will retain the right to recall any witnesses.
• The Accused Student or his/her advocate will then present his/her defense. The Accused Student or his/her advocate may call witness(es), as identified by the Convening Officer during the investigation, that he/she feels will support his/her defense. The Accused Student or his/her advocate may also call into question any evidence introduced in the case. After the Accused Student or his/her advocate has presented his/her side, the Accused Student will rest his/her case.
• The Academic Integrity Hearing Board members may ask questions of each witness and retain the right to recall any witnesses.
• The Academic Integrity Director will ask for summation, which will be offered by the Convening Officer and followed by the Accused Student or his/her advocate.
• After all statements are made, the recording of the hearing will be stopped and the Academic Integrity Director will dismiss the Faculty Reporter, the Accused Student, and any advocates. The Academic Integrity Hearing Board will then deliberate with only members of that Academic Integrity Hearing Board present.
• The Academic Integrity Hearing Board will consider all of the available evidence to render a decision as to whether or not an academic integrity code violation has occurred based on a preponderance of the evidence. A simple majority of the Academic Integrity Hearing Board must agree for a decision to be reached.
  • Not Responsible: If the Academic Integrity Hearing Board determines there is not enough evidence indicating that a violation occurred, then the Accused Student will be called back to hear the decision. If the Accused Student does not have any objections, the Faculty Reporter will be present for the decision; if he/she is not present, the Convening Officer will inform the Faculty Reporter of the outcome of the case. In situations where the Accused Student is found not responsible, a written record of the Academic Integrity Hearing Board process pertaining to that case will be kept in the Office of the Provost. No record of the alleged violation will be placed in the Accused Student’s record.
  • Responsible: If the Academic Integrity Hearing Board determines there is sufficient evidence indicating that a violation occurred, then the Accused Student will be called back to hear the decision. The Accused Student will have the opportunity to present any information to the Academic Integrity Hearing Board, which may be considered when recommending sanction(s). If the Accused Student does not have any objections, the Faculty Reporter may be present for the decision; if he/she is not present, the Convening Officer will inform the Faculty Reporter of the outcome of the case. The Academic Integrity Hearing Board will then briefly retire to determine the sanction(s) appropriate to the academic integrity code violation. Once the sanction(s) have been determined, the Academic Integrity Hearing Board will then reconvene and announce the sanction(s) to the Accused Student.

The Office of the Provost will report the sanction(s) to the Faculty Reporter, who then will impose the sanction(s). If necessary, the Office of the Provost also will contact other offices to ensure that the sanction(s) are imposed. If the Accused Student was found responsible, the Office of the Provost will keep the recording of the hearing. The student will receive a Letter of Reprimand from the Office of the Provost summarizing the charge, the plea, evidence, and sanctions.  The student has two (2) business days to contest the contents of the Letter.  The appropriate Dean and academic advisor will be notified of the violation. Access to the records of the proceedings will be in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and University policy.  It may be interpreted to administrative officers and faculty at this university who have legitimate educational interests.

The findings of the Academic Integrity Hearing Board are final and the case will be considered closed.

VII.Education of University Community

• Students: The Division of Student Affairs, Office of the Provost, and faculty are responsible for educating students about the academic integrity code and its position in the academic environment at the University.
  • The academic integrity code will be printed in the Academic Policies section of the undergraduate and graduate catalogues.
  • During orientation the Division of Student Affairs, Office of the Provost, and faculty will meet with new students to explain the principles and procedures of the academic integrity code. The Student Government Association (SGA), the administration, faculty, and staff of the University are also jointly responsible for further education.
  • The Executive Board of the SGA is responsible for having two (2) copies of this Academic Integrity Code on reserve in the library and copies available upon request for students and other members of the University community, including parents.
• Faculty: Deans and Directors, or their designees, are responsible for educating their respective faculty and staff of the academic integrity code, its position in the academic environment, and the procedures for handling an Academic Integrity Code violation.
  • This Academic Integrity Code will be printed in the Faculty Handbook and posted on the Office of the Provost community Canvas website.
  • Faculty members or course coordinators/instructors should have a statement regarding academic integrity and the Academic Integrity Code in their course syllabi.
  • Faculty members or course coordinators/instructors may insert a statement into course tests and assessments by which students can attest to their observance of the code.
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