Tuition and Fees

Students who register at Shenandoah University obligate themselves to the terms and conditions, financial and otherwise, stated in this publication. In the event an account becomes delinquent, in addition to the tuition and fees, the student is responsible for all collection costs, which may be based on a percentage at a maximum of 33-1/3 percent of the debt, 12% APR on such debt and all costs and expenses associated with collection including reasonable attorney fees according to laws enforced by the state of Virginia.

Fall term tuition and fees are due in August and spring term tuition and fees are due in December for all students unless the student chooses to apply for the Shenandoah University Payment Plan. Students and/or parents must complete a payment plan application in July (fall) or in November (spring) to be eligible to participate. In addition, parents/students must meet acceptable credit standards.

Shenandoah University charges a 1.5% surcharge on all credit and debit card payments. There is a $3.00 fee per electronic check payment when paid online. There is no fee for paper checks.

Students are prohibited from registering for, and therefore attending, classes for a future term when an unpaid balance from a prior term exists. In addition, students who register for a specific term and fail to make payment by the published due date will be unregistered and prohibited from attending classes. If a student is unregistered due to non-payment on the last day of the add/drop period for the term, the student will no longer be eligible to receive federal financial aid for the term. 

Shenandoah University reserves the right to hold transcripts, diplomas and other pertinent information until all financial obligations to the university have been satisfied.

Graduate Tuition and Fees 2024-2025

Tuition

 Curriculum Fees/Mandatory Fees

Campus Housing

Residence Halls – University Inn, Parker, Gore, Racey, Funkhouser, East Campus Commons, Vaden Campus Commons, Edwards and Romine

Shenandoah University Payment Plan

Students/parents must complete an application and be approved to participate in the SU Payment Plan. Applications must be completed each term and returned to the Office of Student Accounts by July (fall) or November (spring). Applications are available online at www.su.edu.

The SU Payment Plan consists of five payments for fall and four payments for spring. Fall term payments are due August through December and spring term payments are due January through April. A two percent set up fee is assessed per term. All payments received ten days after the payment due date or later will be assessed a late payment fee.

The SU Payment Plan includes tuition, applicable curriculum/mandatory fees and campus housing fees only. Shenandoah University reserves the right to refuse any application. Participants whose accounts become delinquent will forfeit their eligibility to participate in the future. In addition, students/parents are responsible for all collection costs associated with collection of delinquent accounts including attorney fees according to laws enforced by the state of Virginia.

Deposits

New graduate students are required to remit an Enrollment Deposit by the date stipulated in the letter of acceptance from the Office of Admissions. This deposit is credited to the student’s account upon enrollment. Enrollment Deposits are not refundable; however, requests will be considered for refunds due to extenuating circumstances. Refund requests must be made in writing to the executive director of recruitment and admissions.

Returning residential students are required to complete a housing application and remit a room selection deposit. Upon receipt of the housing application and room selection deposit, a room reservation will be made on a space-available basis in order of receipt of deposit. Room selection deposits are non-refundable.

Special Purpose Fees — Charged When Applicable

Application Fee for Degree/Certificate Seeking ($30): A non-refundable application fee is required for admission. This fee must be paid before official action can be taken on the application. In the event that the applicant does not enroll at Shenandoah University within 12 months after the date of application, and seeks admission thereafter, a new application must be filed accompanied by an additional application fee.

Late Registration Fee: $71 A late registration fee is assessed to any student registering on or after the first day of the term. 

Parking Permit: $175 A parking permit is required of all students who plan to park a vehicle on university owned or leased property. Payment is due at the time the vehicle is registered. This fee applies to both residential and commuter students.

Withdrawal Fee: Charged to all students who withdraw from the university after the add/drop period and within the first 60 percent of the term.  Hornet Central posts the amount of this fee to their website each year https://www.su.edu/hornet-central/tuition-fees/miscellaneous-fees/

Returned Check Fee: $32 This fee is charged for any check returned to the university.

A complete list of Special Purpose Fees is available at https://www.su.edu/hornet-central/tuition-fees/miscellaneous-fees/

Graduate Music Ensembles

MUEN courses and ensembles are load reduced for students who have been accepted into a post secondary certificate or degree program. This means the charge is applied and a credit in the amount of the tuition for the course(s) is also applied which nets to a cost of $0. Visiting students who enroll in a graduate level MUEN course or ensemble are not eligible for a load reduction.

Personal Expenses

Each student pays for their own personal expenses and books. Please note that students are not permitted to charge books to their student account.

Hornet Dollars may be purchased by credit card, cash or check payment. If a student has excess financial aid funds after tuition, fees, and campus housing have been paid in full, students may purchase Hornet Dollars using their financial aid credit. A Hornet Dollars form must be submitted to Hornet Central. The purchase request can not exceed the credit balance in the student’s account. Hornet Dollars may be used to purchase books in the Shenandoah University bookstore. 

Withdrawal from the University

To withdraw from Shenandoah University at any time during the academic year, a student is required to obtain a Withdrawal form from the Office of Student Success. This form must be completed and returned to that office in order for the withdrawal to be processed in an accurate and timely manner. A student who fails to withdraw properly may receive failing grades in all currently enrolled courses and may be ineligible for a proration of tuition and fees as described below.

Tuition Proration Policy

Students withdrawing from the university during the published add/drop period will be fully refunded tuition, fees and housing charges. Students may be eligible to receive a portion of awarded federal financial aid.  Students are not eligible to receive a portion of state and/or institutional aid.  

For students withdrawing after the add/drop period, tuition will be pro-rated accordingly. The amount of tuition will be calculated on a pro rata basis through the first 60 percent of the term. After 60 percent of the term has been completed, the student will be responsible for all tuition charges assessed. Tuition charges and awarded financial aid will be prorated based on the official withdrawal date as determined by the last date a student participated in an academically related activity.

The determination of the payment period attended by the student will be calculated as follows: Number of days completed divided by the total number of days in the term equals the percent of the term completed.

This percentage will determine the amount of tuition charges that the student is responsible for paying. If the percentage is 60 percent or higher, the student is responsible for 100 percent of tuition charges assessed.

Curriculum/Mandatory Fee Refund Policy

Curriculum/mandatory fees are refunded only to students who withdraw during the add/drop period. For students who withdraw after the add/drop period for medical and non-medical reasons, curriculum/mandatory fees are non-refundable.

Medical Withdrawals

PURPOSE: This policy is intended for students who need to withdraw from Shenandoah University for Physical or Mental Health Reasons which is a Medical Withdrawal.  A medical withdrawal is not considered a conduct action.

POLICY:  A student may request a medical withdrawal from Shenandoah University (SU) when serious physical or mental health issues prevent the student from continuing coursework and “incompletes” or other arrangements with instructors are not possible.  A request for a medical withdrawal can only be considered when this request is for withdrawing from the university.  This policy does not address withdrawal from individual classes. The issue of individual class withdrawal is addressed in the withdrawal section of the graduate and undergraduate catalog.  Requests for a medical withdrawal require thorough and credible documentation by the appropriate healthcare provider.  

Regardless of reason, a student experiencing physical or mental health issues, should seek the appropriate advice from a  licensed Healthcare Provider. The student will be obligated to adhere to the readmission requirements outlined in section G of this policy if they desire to return to Shenandoah University after the condition has been treated and resolved.

Involuntary Medical Withdrawal

Shenandoah University may require a student to take an involuntary medical withdrawal, if in the judgment of the Health or Counseling Services Administrator, the student (a) poses a threat to the lives or safety of themselves or other members of the Shenandoah community; (b) has a medical or psychological problem which cannot be properly treated in the University setting; or (c) has displayed a medical condition or behavior that seriously interferes with the student’s ability to function and/or seriously interferes with the educational pursuits of other members of the Shenandoah community. Threat risk is evaluated using the NABITA FOUR PART DIRECT THREAT TEST. 

Individualized and objective assessment of the student’s ability to safely participate in the college’s program; 

To rise to the level of a direct threat, there must be a high probability of substantial harm and not just a slightly increased, speculative, or remote risk;

This assessment must be based on a reasonable medical judgment relying on the most current medical knowledge or the best available objective (nonmedical) evidence;

The assessment must determine: The nature, duration, and severity of the risk; The probability that the potentially threatening injury will actually occur; and Whether reasonable modifications of policies, practices, or procedures(accommodations) would sufficiently mitigate the risk. 

In making the decision to require a student to take a medical withdrawal, the Health or Counseling Services Administrator will act out of concern for the student and their rights, concern for the other students, and concern for the University as a whole. The Administrator will consider whether the University is able to provide the level of care and guidance needed, whether there is a likelihood that the student will pose a threat to themselves or others, and/or to what extent the student’s condition/behaviors seriously interfere with the rights of others in the community to carry on their educational pursuits. 

Voluntary Medical Withdrawal

A student may request a medical withdrawal from the university for physical or mental health reasons contingent upon university approval.  The withdrawal procedures are listed in sections A-D.

Voluntary Medical Withdrawal Guidelines

Students must adhere to the medical withdrawal guidelines listed in Section A below.  Students must be approved for fitness to return to campus through the process described in section G.  

A. Initiation of Request for Voluntary Medical Withdrawal

To initiate a medical withdrawal, a student must discuss with the Associate Director of Retention and Student Success to complete the medical withdrawal request form (Request for Withdrawal for Medical Reasons).  The student’s health care provider must confirm in writing a written recommendation that the student withdraw from Shenandoah University because of medical (physical and/or mental health) reasons.  This documentation must be written on the healthcare professional’s business letterhead and forwarded to the Wellness Center by U.S. mail or fax.  The fax number is 540-665-5576.

B.   Determination of Request

Only after a recommendation to approve or disapprove is submitted by either the Health Services or Counseling Services Administrator will the Provost make a decision to approve or disapprove the medical withdrawal request.  The Provost will provide written documentation of this approval to the appropriate Health or Counseling Services Administrator.

After a student has been approved for a medical withdrawal, the Associate Director of Retention and Student Success will notify the appropriate Shenandoah University departments.

A copy of the decision and all documentation will be maintained in the student’s electronic health record located in the Wilkins Wellness Center. 

C. Deadline for application for Medical Withdrawal Status

A request for medical withdrawal for the current semester must be completed with appropriate documentation from the licensed healthcare provider within twenty-five (25) calendar days from the last date the student was engaged in an academic-related activity.  The attendance record will be verified through the Financial Aid Office.

D. Effective Date of Medical Withdrawal Status

The effective date of the medical withdrawal will be the last day the student attended class which will be verified by the Financial Aid Office.

E. Length of Medical Withdrawal Status

Students in good social and academic standing who withdraw from the university for no more than two consecutive terms (12 calendar months) are not required to reapply, but may register for courses following the normal procedure once approved for return (see section H).  

Students who withdraw from the university for more than two consecutive terms (12 calendar months) and wish to return must re-apply for admission.   

Readmission may not be applicable to certain graduate programs, students should check with their program coordinator prior to a voluntary medical withdrawal (Associate Dean, Program Director, etc.).  Readmission is not automatically guaranteed; the student may need to reapply for admission into that program, any prior progress may be lost.

F.  Brief Emergency Mental Health Treatment

If a student has been treated in an emergency room or hospital for an emergency mental health issue and is being referred for further treatment, it is the student’s responsibility to provide medical clearance from their provider to the Counseling Services Administrator.  Students are not to return to campus and continue with coursework until this documentation is received by the Counseling or Health Services Administrator.   This written documentation must provide a student’s “fitness for returning” details in Item G. In addition, a medical hold (PERC) from the WWC will be placed on the student’s records by Wilkins Wellness Center until all documentation is received. A student should continue to have access to their su.edu email account for email communication. 

G. Determination of Fitness for Return to Campus

The granting of medical withdrawal by the University does not guarantee that the student will be permitted to return.  A student requesting to return from medical withdrawal will be asked to sign a release (see form below) authorizing the Health Services or Counseling Services Administrator to communicate with the physician as well as with persons at the University involved in determining the student’s fitness to return.  A committee made up of SU faculty that includes: Dean of the academic program the student was enrolled in, the WC and/or CC Director, a faculty member, the Director of Residence Life (if student lives on campus), The Director of Student Success, and The Director of Student Conduct will meet (whether in person or virtual) with the student and their representation to review the student’s request to return within 5 days of the initial request being made. 

The student on medical withdrawal who wishes to return must initiate a request for reinstatement by completing the Request to Re-Enroll following Withdrawal from the University and submit to the university’s Wellness Center (attention: Health Services or Counseling Services Administrator) The form (see Request to Re-enroll) should include the following information detailing what was accomplished during their absence from their physician, psychiatrist, and/or other mental health provider using the form.  Specifically, this form completed by the student and the student’s physician or psychiatrist needs to address the following: 

1. The specific diagnosis that precipitated the need for care; 
2. The treatment plan for this specific diagnosis; 
3. Gains that were made as a result of the treatment; 
4. The readiness of the student to return to the many demands of being a student; 
5. Any special conditions under which the student should be allowed to return/readmitted; 
6. And a recommended treatment plan to support the student’s transition back to campus. 
7. Student success plan.

The student must provide this documentation from their health care provider concerning current medical status by August 1 to be considered for approval to return for the fall semester, or by December 1 to be considered for approval to return for the spring semester, or by May 10  for the summer semester. A failure to meet these deadlines will result in not being able to re-enroll until the following term.

In order for the students to return to and remain in classes, the university reserves the right to require the student to be cooperating with ongoing medical and/or psychological treatment as well as other necessary stipulations and may require regular reports of treatment compliance.  All information will be reviewed by the Health Services or Counseling Services Administrator and a determination of fitness to return will be made to the Provost, who will make a final decision regarding the request.  The Provost will provide written documentation of this approval to the appropriate Health or Counseling Services Administrator.Students should be aware that each school may have its own requirements for re-admission in addition to what is outlined in this policy.  

The Health Services or Counseling Services Administrator will maintain the documentation in the student’s medical record and notify the Student Success  of the decision.  The Wilkins Wellness Center will notify the student.  The Associate Director of Retention and Student Success will notify the appropriate Shenandoah University departments.  The decision to readmit a student from medical withdrawal is a provisional judgment that may be reversed if the student fails to be a responsible member of the Shenandoah University community.

Students should be aware that each School may have its own requirements for re-admission in addition to what is outlined by the University policy.  Students should refer to their respective Student Handbooks for additional details. 

H. Class Registration

Students on medical withdrawal are not eligible to register for courses until approved to return from medical withdrawal.

I. Financial Aid Implications

It is the responsibility of the student to contact the Financial Aid Office individually to discuss the implications of medical withdrawal for their financial aid.

J.  Refunds of Tuition and Fees

The university does not offer financial refunds of any kind for a medical withdrawal regardless of reason.

K. Distribution:

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Definitions: Voluntary means the student is requesting to be withdrawn from the university for physical or mental health reasons that are supported by their physician or psychiatrist’s medical documentation.

Involuntary means the university is requiring the student to take a medical withdrawal in order to receive medical treatment for physical or mental health concerns.

Physician means licensed medical doctor (MD) or Doctor of Osteopathic Medicine (DO) or licensed Psychiatrist.

Term means fall semester, spring semester, and summer term (summer I and/or II). 

Distribution of Financial Aid Funds

Financial aid funds applied to a student’s account will be returned to the appropriate program in accordance with mandatory federal, state, private organizations and Shenandoah University requirements. Any remaining amount of credit will then be applied to unpaid charges on the student’s account with any remaining funds being refunded to the student. It is possible for students whose accounts were paid in full at the start of a term to owe payment for the balance of charges after the return of financial aid funds.

Residence Hall Proration Policy

Residence hall charges are refunded on a prorated basis of 14 weeks per term when a student withdraws from the university. Students that vacate the residence hall without prior approval or are removed from the residence halls for disciplinary reasons will not be refunded.

Students are responsible for payment of any debt remaining on the student’s account after tuition and financial aid have been prorated per policies listed above. Payment is due within 30 days of notice. If payment is not received, the account will be transferred to collections. Please be advised, if collection action is necessary, you will be responsible for all collection fees which may be based on a percentage at a maximum of 33-1/3% of the debt, 8% APR on such debt and all costs and expenses associated with such collection efforts.