Aug 21, 2019  
DRAFT 2019-2020 Undergraduate Catalog 
    
DRAFT 2019-2020 Undergraduate Catalog

Withdrawal Policies


Withdrawal from a course
Withdrawal from the University
Medical withdrawal from the University

Withdrawal from a Course

Students may withdraw from individual classes with the permission of the advisor and receive a grade of “W” that will appear on the student’s transcript but will not be computed in the quality point average. The withdrawal period will end 28 calendar days prior the beginning of the final examination period. After the withdrawal period, the student may not withdraw from a course for any reason related to academic performance.  Dates of the withdrawal period will appear in the university’s Academic Calendar. This policy should be implemented in conjunction with the progression policies of individual schools and divisions within the university.

Drop and Withdrawal Policy for Summer Terms

Due to the varying length of summer term courses, the following Drop and Withdrawal policies shall apply to summer terms.

Dropping a Summer Term Course:

  • Courses meeting less than one and up to two weeks: Any drop must be prior to the first day of class.
  • Courses meeting three to four weeks: First day of class and the following business day.
  • Courses meeting five to six weeks: First day of class and the following two business days.
  • Courses meeting seven to eight weeks: First day of class and the following three business days.
  • Courses meeting nine or more weeks: First day of class and the following four business days.

Withdrawal from a Summer Term Course

A summer course withdrawal is based on the length of the course. For courses running less than two weeks, the withdrawal period is the first day of class and the following business day.

For courses running longer than two weeks, a student is able to withdraw from a summer course prior to 60 percent of course completion. A student is entitled to a full refund on a course when it is dropped prior to the published drop date for the specific course.

After the drop date, a student is entitled to a prorated refund based on the course dates only if they withdraw from all of their courses for the same summer term and it is within the first 60 percent of the term. However, if a student is registered for two or more courses and withdraws from only one course, no proration of tuition occurs.

Withdrawing from the University

To withdraw from Shenandoah University at any time during the academic year, a student is required to obtain a Withdrawal Form from the Office of Enrollment Management and Student Success. This form must be completed and returned to that office in order for the withdrawal to be processed in an accurate and timely manner. A student who fails to withdraw properly may receive failing grades in all currently enrolled courses and may be ineligible for a proration of tuition and fees as described below.

Tuition Proration Policy

Students withdrawing from the university during the published add/drop period will be fully refunded tuition, fees and housing charges. Students may be eligible to receive a portion of awarded federal financial aid.  Students are not eligible to receive a portion of state and/or institutional aid.  

For students withdrawing after the add/drop period, tuition will be pro-rated accordingly. The amount of tuition will be calculated on a pro rata basis through 60 percent of the term. After 60 percent of the term has been completed, the student will be responsible for all tuition charges assessed. Tuition charges and awarded financial aid will be prorated based on the official withdrawal date as determined by the last date a student participated in an academically related activity.

The determination of the payment period attended by the student will be calculated as follows: Number of days completed divided by the total number of days in the term =   the % of term completed.

This percentage will determine the amount of tuition charges that the student is responsible for paying. If the percentage is 60 percent or higher, the student is responsible for 100 percent of tuition charges assessed.

Distribution of Financial Aid Funds

Financial aid funds applied to a student’s account will be returned to the appropriate program in accordance with mandatory federal, state, private organizations and Shenandoah University requirements. Any remaining amount of credit will then be applied to unpaid charges on the student’s account with any remaining funds being refunded to the student. It is possible for students whose accounts were paid in full at the start of a term to owe payment for the balance of charges after the return of financial aid funds.  

Special Purpose Fees — Charged When Applicable

Withdrawal Fee ($110): Charged to all students who withdraw from the university after the add/drop period and within the first 60 percent of the term.

Curriculum/Mandatory Fee Refund Policy

Curriculum/mandatory fees are refunded only to students who withdraw during the add/drop period. For students who withdraw after the add/drop period for medical and non-medical reasons, curriculum/mandatory fees are non-refundable.

Medical Withdrawals

Students withdrawing for medical reasons must first contact the director of the Wilkins Wellness Center to discuss the reason for the medical withdrawal. If the reason meets the criteria per policy, a physician or psychiatrist must provide confidential written documentation in support of a medical withdrawal. The director of the Wilkins Wellness Center or the director of the Counseling Center will approve or disapprove a medical withdrawal based on the information provided with final approval from the provost.

Students withdrawing from the university for medical reasons during the published add/drop period will be fully refunded tuition, fees and housing charges. Students may be eligible to receive a portion of awarded federal financial aid.  Students are not eligible to receive a portion of state and/or institutional aid.  

For students withdrawing after the add/drop period for medical reasons, tuition will be pro-rated accordingly. The amount of tuition will be calculated on a pro rata basis through the first 60 percent of the term. After 60 percent of the term has been completed, the student will be responsible for all tuition charges assessed. Tuition charges and awarded financial aid will be prorated based on the official withdrawal date as determined by the last date a student participated in an academically related activity.

The determination of the payment period attended by the student will be calculated as follows: Number of days completed divided by the total number of days in the term equals the percent of the term completed.

This percentage will determine the amount of tuition charges that the student is responsible for paying. If the percentage is 60 percent or higher, the student is responsible for 100 percent of tuition charges assessed.

Distribution of Financial Aid Funds

Financial aid funds applied to a student’s account will be returned to the appropriate program in accordance with mandatory federal, state, private organizations and Shenandoah University requirements. Any remaining amount of credit will then be applied to unpaid charges on the student’s account with any remaining funds being refunded to the student. It is possible for students whose accounts were paid in full at the start of a term to owe payment for the balance of charges after the return of financial aid funds.

Residence Hall Proration Policy

Residence hall charges are refunded on a pro rata basis of 15 weeks per term when a student withdraws for medical and non-medical reasons from the university. Students that vacate the residence hall without prior approval or are removed from the residence halls for disciplinary reasons will not be refunded.

Students are responsible for payment of any debt remaining on the student’s account after tuition and financial aid have been prorated per policies listed above. Payment is due within 30 days of notice. If payment is not received, the account will be assessed 12% annual interest, transferred to collections and the student will be responsible for paying any and all collection expenses and/or attorney fees.