POLICY 3.5.2.9 - Procedures

• items may be directed to a committee’s chair by the president of the Senate or the Senate
• matters originating in schools, divisions, or departments should first be considered by the appropriate school/division/department committee, faculty, and dean/director; the dean/director of the school/division may then submit the matter directly to the appropriate university committee or through the school/division’s representative to the committee
• matters originating in university offices should first be considered by the staff and vice president of that office; the vice president of the office may then submit the matter directly to the appropriate university committee
• matters originating in the Student Government Association (SGA) should first be considered by the appropriate SGA committee and membership; the president of the SGA may submit the matter directly to the appropriate university committee or through the SGA representative to the committee
• any member of the university community may directly request that a university committee consider an issue

Committee agendas shall be set, published and distributed to each member of the committee by the chair or his/her designate one week prior to the scheduled monthly meeting.

Committees are expected to take action on all items on their agenda and to report monthly to the Senate. Each committee should be ready to present a monthly oral report to the Senate. Each committee will present an annual report to the Senate at the end of the academic year.